PR
Senior Post Tender Specialist
Pasha Real Estate
Position Overview PAŞA Real Estate Group is seeking a highly organized and detail-oriented Senior Post Tender Specialist to join its Commercial & Procurement Department. This role is central to the post-award lifecycle of subcontracts within construction and development projects, ensuring contractual compliance, accurate payment processing, and effective coordination between all project stakeholders.
Responsibilities
- Contract Administration & Management Prepare, review, and administer subcontracts in accordance with project
Requirements
- and company standards.
- Clarify and negotiate contractual terms and conditions with subcontractors.
- Manage contract amendments, variations, and change orders throughout the project lifecycle.
- Ensure subcontractors conform to all provisions and obligations set forth in the subcontract.
- Maintain and update complete working files for all assigned subcontracts.
- Payment Certification & Processing Prepare interim payment documents and coordinate their review and approval with the construction team.
- Prepare and/or approve monthly received certifications of subcontractors.
- Register approved interim payment documents in the internal ERP system accurately and on time.
- Ensure signed interim payment certificates are obtained from subcontractors and filed appropriately.
- Maintain a comprehensive register of received, approved, and monthly paid certifications.
- Prepare and distribute monthly and weekly payment reports to relevant stakeholders.
- Review and administer invoices received from subcontractors, verifying accuracy and compliance.
- Coordinate estimated monthly cash flow with the Finance team.
- Advise subcontractors on cut-off dates for reporting and invoice submission.
- Document Management & Correspondence Maintain organized document folders and filing systems for all subcontract-related records.
- Prepare and issue formal letters to subcontractors and maintain up-to-date letter logs.
- Prepare and issue Minutes of Meeting (MoM) for all subcontract meetings in a timely manner.
- Meetings & Coordination Attend subcontract progress, technical, and commercial meetings as required.
- Coordinate effectively with construction, technical, finance, and procurement teams.
- Act as a key liaison between the Client and subcontractors on commercial matters.
Requirements
- Education & Experience Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, Economics, Business Administration, or a related field.
- Minimum 7 years of relevant professional experience in contract administration, procurement, or commercial management.
- Experience in the construction industry is strongly preferred.
- Education background in construction or engineering is a distinct advantage.
- Technical & Analytical
Requirements
- Excellent proficiency in Microsoft Office Suite, particularly advanced Excel
Requirements
- (formulas, pivot tables, data analysis).
- Demonstrated ability to work with ERP systems for payment registration and contract tracking.
- Strong analytical and numerical
Requirements
- with a high attention to detail.
- Ability to prepare, read, and interpret contractual and financial documents.
- Language
Requirements
- Azerbaijani: Native or near-native proficiency (written and spoken).
- English: Professional working proficiency required (written and spoken).
- Personal Competencies Exceptional attention to detail with a commitment to accuracy and quality.
- Self-motivated with strong organizational
Requirements
- and the ability to manage multiple tasks simultaneously.
- Strong bias toward timely performance and proactive problem resolution.
- Excellent written and verbal communication
Requirements
- .
- Professional demeanor with the ability to build productive relationships with subcontractors and internal stakeholders.
- Interested candidates can