Administrative Assistant

Təsvir

DESCRIPTION Provide high-quality executive and business support to the reporting executive CEO of Absheron Hotel Group (AHG), while owning the coordination and follow-through of cross-functional actions, deadlines and executive reporting. The role ensures decisions are tracked to closure, leadership meetings are prepared to a consistently high standard, and the executive’s time is managed effectively. RESPONSIBILITIES – Manage the executive’s calendar, meetings, travel arrangements and expense reporting; – Handle correspondence and draft letters/e-mails on behalf of the executive; – Organise internal and external meetings, prepare agendas and take minutes; – Coordinate visits of guests and partners. – Maintain a consolidated action and decision log from leadership meetings; track items to closure by owner and deadline; – Coordinate cross-functional deliverables and deadlines; – Prepare regular status summaries and dashboards for the executive. – Prepare presentations, briefing packs and Executive Committee / Board materials; – Consolidate departmental inputs into unified documents and reports; – Ensure documents follow corporate templates and bilingual standards. – Act as liaison between the executive and internal/external stakeholders; – Coordinate with HQ functions and OpCos on information requests; – Support the organisation of corporate events, workshops and town halls. – Handle sensitive information with full confidentiality; – Maintain a structured filing and document-management system; – Perform other duties as assigned by the executive