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IT Tender & Sales Documentation Coordinator
SoftGile
About the Role We are looking for a highly organized and detail-oriented IT Tender & Sales Documentation Coordinator to support our team with tender research, bid documentation, procurement platform management, and submission preparation across European, UK, and US markets. This role is ideal for someone who enjoys working with structured information, deadlines, online platforms, and detailed documentation. You will help the company identify relevant tender opportunities, prepare accurate submission packages, and ensure that all
Requirements
- are completed correctly and on time.
- The position is especially relevant for candidates with experience in tenders, bid support, inbound sales, operations, procurement documentation, or administrative documentation.
- Quick Overview Format: Remote
Why join us?
- Up to $1500 net Markets: Europe, UK, US Focus areas: Tenders, bid documentation, procurement platforms, sales documentation, operations Relevant background: Tenders, bid support, inbound sales, operations, administrative documentation
Why join us?
- Competitive
Why join us?
- up to $1500 net Fully remote work format Opportunity to work with international tenders and global markets Professional growth Collaboration with an experienced international team Opportunity to work with AI tools for research, documentation, and process optimization
Responsibilities
- You will be responsible for: Searching and monitoring tender opportunities on procurement platforms across Europe, the UK, and the US Registering and maintaining company profiles on tender and procurement platforms Analyzing tender
Requirements
- , procurement documents, and qualification criteria Identifying required submission materials, forms, declarations, and supporting documents Preparing, structuring, and organizing tender documentation packages Coordinating document collection with internal stakeholders Supporting the preparation of sales, bid, and compliance documentation Submitting tender applications through online procurement platforms Tracking submission deadlines and maintaining tender status records Working with templates, spreadsheets, forms, compliance documents, and online systems Ensuring accuracy, completeness, and consistency of all submitted documentation Required
Requirements
- &
Requirements
- We are looking for someone with: Experience working with tenders, procurement documentation, bids, sales documentation, or administrative documentation English level: B1+ Strong attention to detail and a high level of accuracy Ability to quickly understand, analyze, and process complex documentation Excellent organizational and time-management
Requirements
- Ability to work independently and meet strict deadlines Strong analytical and structured thinking Confident Microsoft Office
Requirements
- , especially Word and Excel Nice to Have It would be a plus if you have: Experience working with international tender platforms Experience in IT, SaaS, software development, outsourcing, or B2B service companies Understanding of procurement procedures in Europe, the UK, or the US Experience supporting sales or proposal preparation Ability to use AI tools for research, documentation preparation, data structuring, and process optimization, such as ChatGPT, Claude, or other AI assistants Ideal Candidate Profile You may be a strong fit if you: Notice small but important details Can structure and organize information clearly Are proactive, responsible, and reliable Learn quickly and adapt to new processes Feel comfortable working with documentation daily Can maintain accuracy while working under deadlines Enjoy supporting international business, tenders, bids, and sales processes Interested candidates can